1. Introduction
Kennedy K and KENNEDY KAWAGUCHI LLC are committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website at kennedykawaguchi.com (the Site) or engage with our computer systems design and consulting services. By using the Site, you agree to the collection and use of information in accordance with this policy. If you do not agree with any part of this policy, please discontinue use of the Site immediately.
2. Information We Collect
We collect several types of information to provide and improve our services. The categories of information we may collect include:
2.1 Personal Information You Provide
When you fill out a contact form, send us an email, or otherwise communicate with us, you may voluntarily provide us with:
- Identity Information: Your name, company name, job title, and organizational affiliation.
- Contact Information: Email address, phone number, and mailing address.
- Project Information: Details about your systems architecture needs, technical requirements, timelines, and any other information you choose to share in your inquiry.
- Communication Records: The content of messages you send through our contact forms or direct email correspondence.
2.2 Information Collected Automatically
When you access the Site, certain information is collected automatically by our hosting infrastructure. This may include:
- Log Data: Internet Protocol (IP) address, browser type and version, operating system, referring URLs, pages visited, time and date of visit, time spent on pages, and other diagnostic data.
- Device Information: Device type, screen resolution, and unique device identifiers.
- Usage Data: Navigation patterns, clickstream data, scroll depth, and interaction events.
2.3 Cookies and Tracking Technologies
We may use cookies, web beacons, and similar tracking technologies to enhance your browsing experience and analyze Site traffic. Cookies are small text files placed on your device by a web server. You can configure your browser to refuse all cookies or to alert you when a cookie is being sent. However, disabling cookies may affect the functionality of certain parts of the Site.
We categorize our cookie usage as follows:
- Essential Cookies: Necessary for the basic operation of the Site, including session management and security features.
- Analytics Cookies: Help us understand how visitors interact with the Site by collecting and reporting information anonymously.
- Functional Cookies: Remember your preferences and personalize your experience on return visits.
3. How We Use Your Information
KENNEDY KAWAGUCHI LLC uses the collected information for the following purposes:
- Service Delivery: To respond to your inquiries, evaluate your project requirements, prepare proposals, and deliver our computer systems design and consulting services.
- Communication: To send you administrative messages, updates about your project, responses to your requests, and relevant information about our services. You may opt out of non-essential communications at any time.
- Site Improvement: To analyze usage patterns, diagnose technical issues, improve Site performance, and enhance user experience.
- Security and Compliance: To detect, prevent, and address fraud, unauthorized access, and other illegal activities; to comply with applicable laws, regulations, and legal processes.
- Business Operations: To maintain internal records, conduct data analysis, and support our legitimate business interests in a manner that does not override your rights.
4. Legal Basis for Processing (GDPR)
If you are located in the European Economic Area (EEA), our legal basis for collecting and using your personal information depends on the specific context in which we collect it. We process your information on the following grounds:
- We need to perform a contract with you, such as when you engage our services.
- You have given us permission to do so for a specific purpose.
- The processing is in our legitimate business interests and is not overridden by your data protection rights.
- We need to comply with a legal obligation.
5. How We Share Your Information
We do not sell, rent, or trade your personal information to third parties. We may share your information in the following limited circumstances:
- Service Providers: We may employ third-party companies and individuals to facilitate our services, provide the service on our behalf, perform Site-related functions, or assist us in analyzing how our Site is used. These third parties have access to your personal information only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose. Examples include hosting providers, analytics platforms, and email communication services.
- Legal Requirements: We may disclose your information where required to do so by law, court order, subpoena, or governmental regulation, or if we believe in good faith that such action is necessary to comply with a legal obligation, protect and defend the rights or property of KENNEDY KAWAGUCHI LLC, prevent or investigate possible wrongdoing in connection with the Site, protect the personal safety of users of the Site or the public, or protect against legal liability.
- Business Transfers: In the event of a merger, acquisition, reorganization, sale of assets, bankruptcy, or similar proceeding, your information may be transferred as part of that transaction. We will provide notice before your personal information is transferred and becomes subject to a different privacy policy.
- With Your Consent: We may share your information for any other purpose with your explicit consent.
6. Data Retention
We retain your personal information only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your information to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.
When determining the retention period, we consider the amount, nature, and sensitivity of the information, the potential risk of harm from unauthorized use or disclosure, the purposes for which we process it, and whether we can achieve those purposes through other means. Generally, contact form inquiries and correspondence are retained for up to three years after the last interaction, unless a longer period is required by law or for legitimate business purposes.
7. Data Security
The security of your personal information is important to us. We implement and maintain reasonable technical, administrative, and physical safeguards designed to protect your information from unauthorized access, disclosure, alteration, and destruction. These measures include:
- Transport Layer Security (TLS) encryption for data in transit between your browser and our servers.
- Secure hosting infrastructure with access controls and network-level protections.
- Regular security assessments and monitoring of our systems for vulnerabilities.
- Restricted access to personal information to authorized personnel only, on a need-to-know basis.
Please understand that no method of electronic storage or transmission over the Internet is 100% secure. While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security. We encourage you to take steps to protect your own information, such as using strong passwords and keeping your login credentials confidential.
8. Third-Party Links and Services
Our Site may contain links to third-party websites, plugins, or services that are not owned or controlled by KENNEDY KAWAGUCHI LLC. We are not responsible for the privacy practices, content, or security of any third-party sites. We encourage you to review the privacy policy of every site you visit. This Privacy Policy applies solely to information collected by our Site.
9. Childrens Privacy
Our Site and services are not intended for individuals under the age of 18. We do not knowingly collect, use, or disclose personal information from children under 18 without verifiable parental consent. If we become aware that we have collected personal information from a child under 18 without verification of parental consent, we will take steps to remove that information from our servers. If you believe a child under 18 has provided us with personal information, please contact us immediately.
10. Your Data Rights
Depending on your jurisdiction, you may have the following rights regarding your personal information:
10.1 General Rights
- Right of Access: You may request a copy of the personal information we hold about you.
- Right of Rectification: You may request that we correct any inaccurate or incomplete information we hold about you.
- Right of Erasure: You may request that we delete your personal information, subject to certain exceptions such as legal obligations or legitimate business purposes that require its retention.
- Right to Restrict Processing: You may request that we limit the processing of your personal information under certain conditions.
- Right to Data Portability: You may request that we transfer the data we have collected to another organization, or directly to you, in a structured, commonly used, and machine-readable format.
- Right to Object: You may object to our processing of your personal information where we rely on legitimate interests as the legal basis, or for direct marketing purposes.
10.2 California Privacy Rights (CCPA/CPRA)
If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA) and the California Privacy Rights Act (CPRA), including:
- Right to Know: You have the right to request that we disclose the categories and specific pieces of personal information we have collected about you, the categories of sources from which the personal information was collected, the business or commercial purpose for collecting or sharing the personal information, and the categories of third parties with whom we share personal information.
- Right to Delete: You have the right to request deletion of personal information we have collected from you, subject to certain exceptions.
- Right to Correct: You have the right to request correction of inaccurate personal information we maintain about you.
- Right to Opt Out: You have the right to opt out of the sale or sharing of your personal information. KENNEDY KAWAGUCHI LLC does not sell personal information.
- Right to Non-Discrimination: We will not discriminate against you for exercising any of your CCPA/CPRA rights.
To exercise your California privacy rights, please contact us using the information provided in Section 12 below. We will respond to verifiable consumer requests within 45 days as required by law. We may require you to verify your identity before fulfilling your request.
10.3 EEA and UK Residents (GDPR)
If you are located in the European Economic Area (EEA) or the United Kingdom, you have the rights described in this section, in addition to those listed in Section 10.1. You also have the right to lodge a complaint with your local data protection supervisory authority if you believe your data protection rights have been violated.
11. International Data Transfers
KENNEDY KAWAGUCHI LLC is based in the United States. Your information may be transferred to and maintained on computers located outside of your state, province, country, or other governmental jurisdiction where the data protection laws may differ from those in your jurisdiction. By submitting your personal information to us, you consent to the transfer, storage, and processing of your information in the United States. We take steps to ensure that your data is treated securely and in accordance with this Privacy Policy, including the use of standard contractual clauses or other appropriate safeguards for cross-border data transfers.
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, operational requirements, or legal obligations. When we make changes, we will revise the Last Updated date at the top of this page. We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information. Material changes will be communicated through a prominent notice on our Site or by direct email notification to users who have provided their contact information. Your continued use of the Site after any modifications to this Privacy Policy constitutes your acknowledgment and acceptance of the updated terms.
13. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us using the information below. We take privacy matters seriously and will respond to your inquiry promptly.
KENNEDY KAWAGUCHI LLC
Email: privacy@kennedykawaguchi.com
General Inquiries: contact@kennedykawaguchi.com
Website: kennedykawaguchi.com
Location: United States
For California residents exercising CCPA rights, please include California Privacy Rights Request in the subject line of your email. For EEA or UK residents, please include GDPR Data Subject Request in the subject line to ensure expedited handling of your inquiry.